How to invite guests to "AI GIJIROKU" for recording

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We will explain how to invite guests to "AI GIJIROKU" and record them.

AI GIJIROKU" is a tool that transcribes the minutes of a meeting based on the recorded audio data.

AI GIJIROKU" can invite users and issue an invitation link, just like Zoom and Skype.

There are two ways to do this.

(1) Guest invitation after creating a Note

(2) Guest invitation before creating a Note

 


The following is an explanation in the following order.

 

① Invite guests after creating a NOTE

  1. Launch a "NOTE you want to record
  2. Invite to recorded NOTE
  3. Invite "guests" by issuing a join link
  4. Approve the participation of "guests" who accessed from the join link.

 

1. Launch the "NOTE you want to record

Step1
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The host clicks on [Start Recording].

 

Step2
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When the red frame appears at the bottom of the screen, recording has started.

 

2. Invite to Recorded Note

Step1
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Various menus can be displayed from the right side of the screen.

Step2
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Select "Share" from the menu.

 

Step3
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Enter an email address or select a user.

 

3. Invite "guests" by issuing a join link

*Please note that guests can only participate in the recording with the participation link once.

Step1

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Please select "Participation Link" from the menu and issue the link. Please send us a copy of the link.

 

When a guest accesses the join link, the following screen will appear

Step2
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When the above screen appears, wait for the host to approve.

 

 

4. Approve the participation of "guests" accessed through the join link

The following is a screen shot of the host

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The host can join the recording by clicking [Approve] in the lower right corner of the screen.

 

Step2
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When the host approves, the guest's screen will look like this.

 

Step3
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Click [Allow] to use the microphone.
This completes the participation on the guest side.

 

 

② Guest Invitation before Note Creation

  1. Click on the Participant button on the "Home Screen"
  2. Add the email address of the participant in the recorded NOTE
  3. Approve the participation of "guests" who accessed from the join link

 

1. Click on the Participant button on the "Home Screen."

Step1
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ホストが【参加者ボタン】をクリックします。

 

2. Add email addresses of participants in the recorded NOTEs

Step1
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Enter the email addresses of the guests you wish to invite in the red box.

 

Step2
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The guest's icon appears in the red frame.

 

3. Approve the participation of "guests" accessed through the join link

Step1
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An email is sent to the guest when they click on "Start Recording."

 

When a guest accesses the join link, the following screen will appear

Step2
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When the above screen appears, wait for the host to approve.

 

The following is a screen shot of the host

Step1
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The host can join the recording by clicking [Approve] in the lower right corner of the screen.

 

Step2
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When the host approves, the guest's screen will look like this

 

Step3
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Click [Allow] to use the microphone.
This completes the participation on the guest side.

 

 

Caution

*Guests can use voice recognition by using the host's available voice recognition quota.

*If the host is still on the free version, the voice recognition function cannot be used, so the host must subscribe to a personal plan or higher.

*Guests can participate in recording without account registration, but account registration is required to listen to the recorded voice.